Management Executive VA – Law Firm

✅  Manage weekly and monthly meeting minutes with the relevant management/office team.

✅  Document agenda, remind parties of previous agenda items still unresolved, and take detailed notes of the proceedings of the meetings.

✅  Manage attorney/paralegal calendars, ensuring feasibility, no overlap on meetings, and a clean process in providing calendar transparency.

✅  Help to reduce the attorney/paralegal need to constantly track their calendars and engage with calendar management.

✅  Manage all relevant calendars for items such as client consultations scheduled, court hearings, depositions, other important events, etc.

✅  Serve as a calendar executive assistant for a large team of attorneys, ensuring efficiency and communication between the scheduling teams, and other primary stakeholders that are involved in office operations.

✅  Work with HR or Office Manager when processing recruitment criteria, in scheduling candidates with relevant legal departments.

✅  Assist HR and Office Manager in any requirement related to staff recruitment, search, initial questionnaires and intake for candidates, and scheduling and process flow.

✅  Conduct general research when required, for any range of office items required, vendor communication, and/or miscellaneous administrative tasks.

✅  Be available and responsive to all requests and requirements from management.

✅  Function as a distributed executive assistant to a number of individuals, or function as a dedicated executive assistant to one individual, as required by client.